The Barn at Lost Creek, Inc. Contract
The Barn at Lost Creek, Inc.
1483 Lost Creek Rd.
Pearcy, Arkansas 71964
Ph: 501-442-0040 / www.BarnatLostCreek.com
Agreement is made effective as of: ________________________________
by and between The Barn at Lost Creek, Inc. and
(names of clients): _____________________________________________________________________
The Clients represent that they desire to hold a special event with the arrival time of ____________________ on the date of ___________________________________ and a check out time of _____________________________.
1) VENUE RENTAL FEE(S): (Note: Base Rental Prices listed in Section 17)
(a) The Client(s) or Representative for the Client(s) agree to pay an initial nonrefundable deposit of 25% of the base venue rental fee. This payment serves to hold the venue for the specified date of event or wedding and is payable at the time of contract signature. This deposit does not include anything (i.e., catering, linens, etc.) other than the venue rental. A $500.00 refundable security deposit is also required 60 days prior to the event and will be returnable to the client(s) within 30 days after the event has been held, once property has been inspected for any damages caused during the event or wedding. This deposit is provided to “The Barn at Lost Creek, Inc.” to cover damages or other charges incurred.
(b) The remaining agreed upon VENUE RENTAL FEES will be due 60 days prior to the date of the event or wedding. If the balance due is not paid on time The Barn at Lost Creek will consider the contract cancelled by the client and will be free to re-book the event date. Also, any additional charges for other services made during the final 7 calendar days before the event must be in cash. The agreed upon date of payment will be: _____________________________________.
(c) Payments may be made via: cash delivery, or personal checks.
(d) The amount agreed upon for this event is $ __________________________________________
1. Deposit: $_________________ Balance Due: $_______________________________________________
2) DATE CHANGES: There are fees for date changes. In the event the Client (s) is forced or chooses to change the date of the event or wedding every effort will be made by The Barn at Lost Creek to transfer reservations to support the new date. All date changes requested 180 days or more before the scheduled date will be charged a $350.00 charge to make the change payable at time of date change, if the request for a date change is less than 180 days prior to the scheduled date a charge of $600.00 is required and payable at time of date change. The Client(s) agrees that in the event of a date change any expenses including but not limited to deposits and fees that are non-refundable and non-transferable are the sole responsibility of the Client(s). (Section 7 - We recommend that on your event insurance policy that you have a clause to cover you for these potential losses.)
3) CANCELLATIONS: In the event of a cancellation of a special event or wedding, all payments made to date are non-refundable. (Section 7 - We recommend that on your event insurance you have a clause to cover you for these potential losses.)
4) RULES: The following is a list of rules and regulations to be upheld by Client(s), which includes all EVENT PLANNERS, WEDDING COORDINATORS, and VENDORS who are involved in the planning and execution of the special event on the premises of The Barn at Lost Creek.
(a) Parking: All vehicles associated in any way with the event or wedding must be parked within the parking area or the drive. No vehicles shall be parked on any other lawn surface unless granted permission by the owners.
(b) Clean up: (Section 14) Clients must remove all food, plates, cups, glasses, and other trash, personal deco items, flower petals, etc. from the tables and grounds prior to departing.
Any cleanup of trash left on the tables or grounds by guests will incur a fee taken from the security deposit. If attendants are selected (1 per 30 guests recommended) then they will be responsible for all of the clients clean up.
5) EVENT ENDING TIMES: All events must end by 10pm to comply with sound ordinances and to allow for cleanup and closure of the site by 11pm. Everyone including vendors must be fully exited by 11pm or additional hourly charges will incur.
6) DECORATIONS: All decorations must be removed without leaving damages directly following the departure of the last guest, unless special arrangements have been made between the Client(s) and the venue. Any decorations done must be approved by the owners and must be removed the night of the event, by 11 pm.
Note: Only LED candles are allowed, NO WAX candles allowed. The use of birdseed and blowing bubble is permitted only outside for event farewells, also, only fresh flower petals are permitted at bridal pathway and must be cleaned up by event party or be subject to a clean up fee of $50.00. Wedding sparklers for the departure are allowed in the parking lot area and away from the main entrance only and at least 6’ away from the building and should be disposed of in receptacles provided (bucket of sand and/or water).
Rice, confetti, silk or other non-biodegradable flower petals, glitter, and pyrotechnics are not permitted inside or outside the facility.
7) INSURANCE: Client(s), Event Planners, or Caterers shall maintain Commercial General Liability Insurance including Host Liquor liability (if applicable), in an amount not less than $1,000,000 Combined Single Limit for Bodily Injury and Property Damage. Such Insurance shall name The Barn at Lost Creek, Inc. as additional insured, and a certificate of insurance with an endorsement must be provided 14 days prior to the event. We recommend “cancellation and reschedule” coverage as well be added to your policy for your own protection.
8) LIQUOR / BEVERAGES / ILLEGAL SUBSTANCES: The Bar closes at 10pm, all alcoholic beverages will be removed and placed in a secure location for removal from the premises. Alcohol may not be served to minors. Illegal substances are not allowed at any time on the premises. Drunken/Violent disturbances are prohibited and subject to immediate removal from the premises and possible termination of event without refund. No glass beer containers.
9) SECURITY DEPOSIT: A $500.00 security deposit will be returned within 30 days after the event as long as there is no damage or trash left on tables or outside at the venue. Damages that exceed the amount of the security deposit shall be the responsibility of the person financially responsible for the event.
10) MUSIC: All music must end by 9pm during weekdays and 10pm on weekends to comply with sound ordinances.
11) SMOKING: The Barn at Lost Creek is a non-smoking venue. Smoking will be permitted only in designated areas outside.
12) CHILDREN: ALL CHILDREN UNDER THE AGE OF 16 MUST BE SUPERVISED AT ALL TIMES!
13) PHOTOGRAPHY: This venue uses live video and still photography to assist with promotion of the venue. Rights to the use of all photos taken at The Barn at Lost Creek, by your Photographer or members of the event, will be shared with the venue and possibly be used for promotional purposes. We encourage the use of watermarks or other identifying marks on photos to help promote advertising for the photographer whether private or commercial. We, in no way claim ownership of photos or other media objects, but share in the use of said items.
14) CLEAN UP:
(a) For all packages, we will tear down all set ups, but clients must remove all food, plates, cups, glasses, and other trash, personal deco items, flower petals, etc. from the tables and grounds prior to departing.
Any cleanup of trash left on the tables or grounds by guests will incur a fee taken from the security deposit. If attendants are selected (1 per 30 guests recommended) then they will be responsible for all of the clients clean up.
15) ADDITIONAL FEES: An additional fee will be charged for the following items.
a.) $15.00 per circuit used by bands or other vendors set up onsite.
b.) $150.00 for use of kitchen by other caterers or event party to cover equipment, power usage, and maintenance costs. (No charge for use of refrigerator and minimal sink use.)
c.) $20.00 per chafing dish if needed by client or other caterers (Not included with kitchen fee).
d.) $50.00 for garden bridal path cleanup of flower petals or other deco, etc.
e.) Linens and/or Drapery: See Price Schedule Section 17 below.
16) SIGNATURES:
Party receiving services:
Wedding couple, Client(s) or agent of couple: Financially responsible for all the above.
By: _______________________________________________________ Date: ___________ Phone: _______________
By: _______________________________________________________ Date: ___________ Phone: _______________
The Barn at Lost Creek Special Events Venue:
By: _________________________________________________________Date: ___________
Thank you.
17) PRICE SCHEDULE:
FULL DAY OPTION – (Up to 200 guests)
(9am - 11pm)
Saturday
$4,200.00
Friday or Sunday
$3,600.00
Weekdays
$2,800.00
BRUNCH HOURS OPTION - (Up to 100 guest – Additional guests $6.00 pp up to a maximum of 200)
(9am - 3pm)
Saturday
$2,100.00
Friday or Sunday
$1,700.00
Weekdays
$1,200.00
EVENING HOURS OPTION - (Up to 100 guests - Additional guests $6.00 pp up to a maximum of 200)
(5pm-11pm)
Saturday
$2,800.00
Friday or Sunday
$2,400.00
Weekdays
$1,900.00
NOTE: The prices below are subject to change.
Linens: are not included in the rental fees. Linens are available in your choice of colors for an additional charge ranging from $9.00 to $20.00 each.
Full Length for 8’ rectangle tables: $20.00 each (This size seats 8-10 guests)
Full Length for 5’ round tables: $20.00 each (This size seats 8-10 guests)
Toppers for 8’ rectangle tables: $12.00 each
Full Length for Pub Tables $20.00 each
Toppers for 5’ round tables: $9.00 each
Runners $5.00 each
Other Items:
Drapery hung along garden pathway $100.00
Glass Dinner Ware – 2 plates, 2 glasses, stainless ware $7.50 pp
Chargers $1.50 ea
Cloth Napkins $1.50 ea
Our standard drapery at garden altar Free
SPECIAL NOTE: Additional Hours Any Day $300.00 per hour.
If choosing extra hours, for the divided weekend days, only hours before the “brunch” time and only hours after the “evening” time are available. Hours between the two time frames are not available and are used to clean and switch set ups for the next event.
Early Set Up: You have one free hour for rehearsal if available the day before your event. Additional hours may be rented at $300.00 per hour.
Labor: Below is the pricing for attendants (one attendant recommended per 30 guests).
General attendant: $35.00/hr.
Bartender: $35.00/hr.
Please Read FAQ's at the bottom of our homepage!
1483 Lost Creek Rd.
Pearcy, Arkansas 71964
Ph: 501-442-0040 / www.BarnatLostCreek.com
Agreement is made effective as of: ________________________________
by and between The Barn at Lost Creek, Inc. and
(names of clients): _____________________________________________________________________
The Clients represent that they desire to hold a special event with the arrival time of ____________________ on the date of ___________________________________ and a check out time of _____________________________.
1) VENUE RENTAL FEE(S): (Note: Base Rental Prices listed in Section 17)
(a) The Client(s) or Representative for the Client(s) agree to pay an initial nonrefundable deposit of 25% of the base venue rental fee. This payment serves to hold the venue for the specified date of event or wedding and is payable at the time of contract signature. This deposit does not include anything (i.e., catering, linens, etc.) other than the venue rental. A $500.00 refundable security deposit is also required 60 days prior to the event and will be returnable to the client(s) within 30 days after the event has been held, once property has been inspected for any damages caused during the event or wedding. This deposit is provided to “The Barn at Lost Creek, Inc.” to cover damages or other charges incurred.
(b) The remaining agreed upon VENUE RENTAL FEES will be due 60 days prior to the date of the event or wedding. If the balance due is not paid on time The Barn at Lost Creek will consider the contract cancelled by the client and will be free to re-book the event date. Also, any additional charges for other services made during the final 7 calendar days before the event must be in cash. The agreed upon date of payment will be: _____________________________________.
(c) Payments may be made via: cash delivery, or personal checks.
(d) The amount agreed upon for this event is $ __________________________________________
1. Deposit: $_________________ Balance Due: $_______________________________________________
2) DATE CHANGES: There are fees for date changes. In the event the Client (s) is forced or chooses to change the date of the event or wedding every effort will be made by The Barn at Lost Creek to transfer reservations to support the new date. All date changes requested 180 days or more before the scheduled date will be charged a $350.00 charge to make the change payable at time of date change, if the request for a date change is less than 180 days prior to the scheduled date a charge of $600.00 is required and payable at time of date change. The Client(s) agrees that in the event of a date change any expenses including but not limited to deposits and fees that are non-refundable and non-transferable are the sole responsibility of the Client(s). (Section 7 - We recommend that on your event insurance policy that you have a clause to cover you for these potential losses.)
3) CANCELLATIONS: In the event of a cancellation of a special event or wedding, all payments made to date are non-refundable. (Section 7 - We recommend that on your event insurance you have a clause to cover you for these potential losses.)
4) RULES: The following is a list of rules and regulations to be upheld by Client(s), which includes all EVENT PLANNERS, WEDDING COORDINATORS, and VENDORS who are involved in the planning and execution of the special event on the premises of The Barn at Lost Creek.
(a) Parking: All vehicles associated in any way with the event or wedding must be parked within the parking area or the drive. No vehicles shall be parked on any other lawn surface unless granted permission by the owners.
(b) Clean up: (Section 14) Clients must remove all food, plates, cups, glasses, and other trash, personal deco items, flower petals, etc. from the tables and grounds prior to departing.
Any cleanup of trash left on the tables or grounds by guests will incur a fee taken from the security deposit. If attendants are selected (1 per 30 guests recommended) then they will be responsible for all of the clients clean up.
5) EVENT ENDING TIMES: All events must end by 10pm to comply with sound ordinances and to allow for cleanup and closure of the site by 11pm. Everyone including vendors must be fully exited by 11pm or additional hourly charges will incur.
6) DECORATIONS: All decorations must be removed without leaving damages directly following the departure of the last guest, unless special arrangements have been made between the Client(s) and the venue. Any decorations done must be approved by the owners and must be removed the night of the event, by 11 pm.
Note: Only LED candles are allowed, NO WAX candles allowed. The use of birdseed and blowing bubble is permitted only outside for event farewells, also, only fresh flower petals are permitted at bridal pathway and must be cleaned up by event party or be subject to a clean up fee of $50.00. Wedding sparklers for the departure are allowed in the parking lot area and away from the main entrance only and at least 6’ away from the building and should be disposed of in receptacles provided (bucket of sand and/or water).
Rice, confetti, silk or other non-biodegradable flower petals, glitter, and pyrotechnics are not permitted inside or outside the facility.
7) INSURANCE: Client(s), Event Planners, or Caterers shall maintain Commercial General Liability Insurance including Host Liquor liability (if applicable), in an amount not less than $1,000,000 Combined Single Limit for Bodily Injury and Property Damage. Such Insurance shall name The Barn at Lost Creek, Inc. as additional insured, and a certificate of insurance with an endorsement must be provided 14 days prior to the event. We recommend “cancellation and reschedule” coverage as well be added to your policy for your own protection.
8) LIQUOR / BEVERAGES / ILLEGAL SUBSTANCES: The Bar closes at 10pm, all alcoholic beverages will be removed and placed in a secure location for removal from the premises. Alcohol may not be served to minors. Illegal substances are not allowed at any time on the premises. Drunken/Violent disturbances are prohibited and subject to immediate removal from the premises and possible termination of event without refund. No glass beer containers.
9) SECURITY DEPOSIT: A $500.00 security deposit will be returned within 30 days after the event as long as there is no damage or trash left on tables or outside at the venue. Damages that exceed the amount of the security deposit shall be the responsibility of the person financially responsible for the event.
10) MUSIC: All music must end by 9pm during weekdays and 10pm on weekends to comply with sound ordinances.
11) SMOKING: The Barn at Lost Creek is a non-smoking venue. Smoking will be permitted only in designated areas outside.
12) CHILDREN: ALL CHILDREN UNDER THE AGE OF 16 MUST BE SUPERVISED AT ALL TIMES!
13) PHOTOGRAPHY: This venue uses live video and still photography to assist with promotion of the venue. Rights to the use of all photos taken at The Barn at Lost Creek, by your Photographer or members of the event, will be shared with the venue and possibly be used for promotional purposes. We encourage the use of watermarks or other identifying marks on photos to help promote advertising for the photographer whether private or commercial. We, in no way claim ownership of photos or other media objects, but share in the use of said items.
14) CLEAN UP:
(a) For all packages, we will tear down all set ups, but clients must remove all food, plates, cups, glasses, and other trash, personal deco items, flower petals, etc. from the tables and grounds prior to departing.
Any cleanup of trash left on the tables or grounds by guests will incur a fee taken from the security deposit. If attendants are selected (1 per 30 guests recommended) then they will be responsible for all of the clients clean up.
15) ADDITIONAL FEES: An additional fee will be charged for the following items.
a.) $15.00 per circuit used by bands or other vendors set up onsite.
b.) $150.00 for use of kitchen by other caterers or event party to cover equipment, power usage, and maintenance costs. (No charge for use of refrigerator and minimal sink use.)
c.) $20.00 per chafing dish if needed by client or other caterers (Not included with kitchen fee).
d.) $50.00 for garden bridal path cleanup of flower petals or other deco, etc.
e.) Linens and/or Drapery: See Price Schedule Section 17 below.
16) SIGNATURES:
Party receiving services:
Wedding couple, Client(s) or agent of couple: Financially responsible for all the above.
By: _______________________________________________________ Date: ___________ Phone: _______________
By: _______________________________________________________ Date: ___________ Phone: _______________
The Barn at Lost Creek Special Events Venue:
By: _________________________________________________________Date: ___________
Thank you.
17) PRICE SCHEDULE:
FULL DAY OPTION – (Up to 200 guests)
(9am - 11pm)
Saturday
$4,200.00
Friday or Sunday
$3,600.00
Weekdays
$2,800.00
BRUNCH HOURS OPTION - (Up to 100 guest – Additional guests $6.00 pp up to a maximum of 200)
(9am - 3pm)
Saturday
$2,100.00
Friday or Sunday
$1,700.00
Weekdays
$1,200.00
EVENING HOURS OPTION - (Up to 100 guests - Additional guests $6.00 pp up to a maximum of 200)
(5pm-11pm)
Saturday
$2,800.00
Friday or Sunday
$2,400.00
Weekdays
$1,900.00
NOTE: The prices below are subject to change.
Linens: are not included in the rental fees. Linens are available in your choice of colors for an additional charge ranging from $9.00 to $20.00 each.
Full Length for 8’ rectangle tables: $20.00 each (This size seats 8-10 guests)
Full Length for 5’ round tables: $20.00 each (This size seats 8-10 guests)
Toppers for 8’ rectangle tables: $12.00 each
Full Length for Pub Tables $20.00 each
Toppers for 5’ round tables: $9.00 each
Runners $5.00 each
Other Items:
Drapery hung along garden pathway $100.00
Glass Dinner Ware – 2 plates, 2 glasses, stainless ware $7.50 pp
Chargers $1.50 ea
Cloth Napkins $1.50 ea
Our standard drapery at garden altar Free
SPECIAL NOTE: Additional Hours Any Day $300.00 per hour.
If choosing extra hours, for the divided weekend days, only hours before the “brunch” time and only hours after the “evening” time are available. Hours between the two time frames are not available and are used to clean and switch set ups for the next event.
Early Set Up: You have one free hour for rehearsal if available the day before your event. Additional hours may be rented at $300.00 per hour.
Labor: Below is the pricing for attendants (one attendant recommended per 30 guests).
General attendant: $35.00/hr.
Bartender: $35.00/hr.
Please Read FAQ's at the bottom of our homepage!
Site powered by Weebly. Managed by iPage